Personnel Logistics Administrator

P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Personnel Logistics Administrator to join their team on a full-time, temporary basis.

Main Responsibilities:

• HR Administration
• Maintain accurate personnel files and HR databases (digital and physical) for specific offsite contracts.
• Administer starters, leavers, induction packs, contract changes, and probation tracking.
• Support Performance monitoring of staff on offsite contracts
• Help Prepare employment contracts of Permanent/Temporary or contractors.
• Recruitment & Onboarding
• Coordinate recruitment activities, including job adverts, interview scheduling, and candidate communication.
• Support hiring managers with shortlisting and record-keeping.
• Organise onboarding schedules to ensure new starters are fully equipped and compliant.
• Security Clearances & Compliance
• Manage the process for obtaining and renewing employee security clearances for client sites (Power/Nuclear).
• Liaise with clients, vetting bodies, and employees to ensure timely and accurate submission of documentation.
• Maintain up-to-date clearance records and advise teams on clearance status, timelines, and requirements.
• Schedule, coordinate, and assign personnel for on-site work across client locations.
• Ensure staff attending site have the correct training, certifications, PPE, permits, and security clearances.
• Manage workforce deployment calendars, availability, travel arrangements, and resource planning.
• Work closely with operations, service, and engineering managers to align staffing with project timelines and customer requirements.
• Track mobilisation and demobilisation, including documentation, passes, and travel logistics.
• Be the primary point of contact for personnel coordination related to on-site works.
• Training & Certification Management
• Maintain the training matrix and track certification expiry dates.
• Book training courses, arrange renewals, and liaise with training providers.
• Support HSE administration, including toolbox talk records and safety briefings.
• Reporting Support
• Collate payroll inputs including overtime, timesheets, absence, and personnel changes.
• Support internal reporting by providing accurate HR and workforce metrics.
• General Administration
• Provide admin support to management as required.
• Ensure all personnel processes meet internal and external compliance requirements.

Qualifications and Experience:

• CIPD qualified (Associate or working towards) or equivalent experience.
• Experience in HR administration, personnel coordination, or similar role.
• Strong organisational and multitasking skills, with excellent attention to detail.
• Ability to manage confidential information professionally.
• Good communicator across all levels of the business.
• Strong Microsoft Office skills (Excel, Outlook, Word).
• Ability to plan and coordinate workforce logistics.

Desirable

• Experience in on-site personnel planning, engineering or technical service scheduling.
• Experience managing security clearance or vetting processes.
• CIPD Level 3 or working towards it.
• Experience with HR or workforce management software.

Working Hours:

• Monday – Friday 08:00 – 16:30