P+S Personnel are pleased to be working on behalf of our clients based in Great Yarmouth, who are currently recruiting a Receptionist / Administrator to join their team on a full-time, temporary basis.
Role Summary:
This role is the first point of contact for visitors and callers and plays a key part in ensuring efficient administrative and logistical processes across departments.
Main Responsibilities:
Reception:
- Greet and assist visitors at the main reception, including conducting or coordinating safety briefings.
- Answer, screen, and direct incoming calls professionally.
- Monitor and manage the general email inbox, redirecting messages as appropriate.
Mail & Logistics:
- Receive, sort, and distribute incoming post and deliveries.
- Manage outgoing mail and prepare shipping documents and labels.
- Arrange pallet and courier collections and deliveries.
- Maintain records of unplanned logistics spend.
Administrative Support:
- Maintain supplementary acknowledgement trackers.
- Log received acknowledgements and liquidated damages into the forecast system.
- Monitor payments received, manage delivery note filing.
- Compile and submit vendor registrations and Camlock certifications.
- Maintain and update internal records including phone lists, key fobs/Paxton access, and the yearly production calendar.
Office & Facilities Management:
- Assist monthly health and safety checks for the business.
- Monitor office equipment (e.g., copier/printer), raise incident tickets, and coordinate engineer visits.
- Book catering, accommodation, taxis, and other travel arrangements.
- Set up meeting rooms and facilities as required.
Document & File Management:
- Scan, file, and organise documents both digitally and physically.
- Transfer workshop images and videos to appropriate job files.
- Create logistics labels and documents (CIPL), internal weights and dimensions sheets,
General Duties:
- Provide ad hoc administrative support to various departments as needed.
Skills & Qualifications:
- Proven experience in a receptionist or administrative role.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and general office software.
- Attention to detail and a proactive approach to problem-solving.
Working Hours:
- Monday - Thursday 08.30 – 17.00 (30 min lunch), Friday 08.30 – 14.00.
If this is a role you are interested in, please apply online ensuring your CV is up to date.
Alternatively, please email your CV directly to jobs@pepersonnelltd.co.uk.
