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Operations Administrator

Job details

Salary: Negotiable

Length of Employment: Permanent

Working Hours: Full Time

Reference: PS3965LB

Vacancy First Advertised: Tuesday 19th November 2024

Job description

P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting an Operations Administrator to join their team based in Great Yarmouth on a full time, permanent basis.

Main Responsibilities:

  • Administration:
  • Raise purchase orders and maintain office & yard supplies.
  • Monitor & liaise with contractors on and off site.
  • Maintain credit card and petty cash transactions + new customer credit checks.
  • Maintain training records and book courses where necessary.
  • Maintain absence & HR records; help with recruitment.
  • Maintain centralised information, e.g. contact lists, out-of-office messages.
  • Monitor shared email inbox – allocating tasks where necessary.
  • Act as Company H & S contact.
  • Maintain hard & soft copy filing systems – archiving when necessary.
  • Maintain crib sheet & induction folders.
  • Using Access, maintain records for Customers, Fleet, Training.
  • Keep all legislative requirements up to date: insurance & policies for example.
  • Support colleagues with travel arrangements, meetings and mail-merges.
  • Provide cover for absence for operational and financial colleagues (training will be given).
  • Operations:
  • Book transport.
  • Generate forms.
  • Generate contracts.
  • Run the weekly day-rate report.
  • Run the Morning-brief report.
  • Annual Projects:
  • Support the directors with annual reviews/updates such as:
  • Achilles.
  • ISO.
  • Modern Slavery.
  • Policy handbook.

Person Specification:

  • Strong Microsoft Office skills, including Word, Excel and Access.
  • Flexible and adaptable to changing priorities.
  • Strong written and verbal skills.
  • High level of attention to detail in all tasks.
  • Ability to work on own initiative as well as part of a team.
  • A commitment to continuous improvement of systems.
  • Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
  • Passionate about administration (desired).

If this is a role you are interested in, please apply online ensuring your CV is up to date.

Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.

Apply Now

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