Recruitment Agency in Norfolk - P + S Personnel Services

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Personnel Training Coordinator

Personnel Training Coordinator

  • Location: Great Yarmouth
  • Salary: Negotiable
  • Working Hours: Full Time
  • Length of Employment: Perm
  • Reference: PS3685JE
  • Sector: Co-ordinating
  • Vacancy First Advertised: 21st Jun 2022

P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting a Personnel / Training Coordinator to join their team based in Great Yarmouth on a full time, permanent basis.

Job Purpose:
To assist with the recruitment, mobilisation and training of personnel to offshore/overseas locations. To ensure the competence of all newly recruited workers whilst also providing recruitment and logistical support to the Senior Personnel Co-ordinator. To provide a variety of administration support to the Personnel, Training & HR departments.

Responsibility:
Co-ordination of personnel/logistics. Maintain and manage administrative activities intrinsic to the Personnel department and training administration. Verify pre-requisite competencies to comply with Industry, Company and Client standards. Co-ordination of personnel movements/logistics, maintain the training matrix, to manage training administration.

Main Duties:
• Assist in the recruitment of competent personnel in relation to field/project requirements
• Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include booking flights, hire cars, taxis and hotels
• Ensure that the personnel movements database is kept up to date at all times
• Accurate and timely completion of mob and demob trackers with supporting documentation for the Finance department
• Research any visa, travel or immunization queries in relation to personnel mobilisations
• Process visa applications for personnel travelling abroad. Manage and maintain associated excel spreadsheet and records
• Arrange offshore inductions and issue associated forms and documents
• Provide cover on the out of hours call out rota for Personnel Logistics
• Liaise with Materials Department to ensure appropriate PPE is available
• Enter, update and maintain offshore personnel information within the Access database as required
• Issue out, and follow up on the return of Contractor Agreements to offshore Ltd Co. and CIS workers via Docusign
• Verification of Ltd Co. and CIS insurance certification in accordance with Contractor Service agreements
• Maintain tracker for submission of Ltd Co and CIS insurance certificates and policy expiry dates
• Issue out and follow up on computer based training for new starters and existing workers via the LMS as appropriate and report on any gaps/non-compliance.
• Verification of trade specific qualifications / competence requirements in accordance with legislative, Company and client requirements
• Ensure all offshore personnel files are maintained with current certificates/qualifications including passports / eligibility to work etc
• Maintain and update training matrix for field staff and workshop based personnel
• Maintain training certificates and log on necessary paperwork and database for offshore personnel
• Book all training courses/medicals and survivals for offshore personnel and arrange travel/accommodation, if required
• Maintain training log for personnel files on receipt of certificate
• Arrange offshore inductions and issue associated forms and documents
• Any other general administrative tasks, commensurate with the role as necessary
• Adhoc reception cover during periods of absence/annual leave

Person Specification:
• Good working knowledge of industry specific training and competency requirements
• Demonstrable experience in logistics and personnel co-ordination
• A good standard of education: eg GCSEs or equivalent.
• Computer literate, to include word, excel and outlook
• Be able to work under pressure and use own initiative.
• Good communication skills
• Confident telephone manner
• Previous offshore recruitment/ training experience (advantageous)

If this is a role you are interested in, please apply online ensuring your CV is up to date.

Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.

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