Recruitment Agency in Norfolk - P + S Personnel Services

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Bid Coordinator

Bid Coordinator

  • Location: Eye
  • Salary: Negotiable
  • Working Hours: Full-time
  • Length of Employment: Perm
  • Reference: PS3647SO
  • Sector: Manufacturing
  • Vacancy First Advertised: 11th May 2022

P+S Personnel are pleased to be working on behalf of our clients who are currently seeking a Bid Coordinator to join their team based in Eye, Suffolk on a full time permanent basis.

This role will include the effective preparation and management of proposals and quotations to an international distribution base, maximising the opportunity for success.

Duties and Key Responsibilities:
• To ensure that all enquiries are reviewed carefully to identify potential commercial, contractual, and technical issues that need to be addressed and managed as an integral part of the sales process, mitigating risk to the business.
• To be responsible for the efficient and effective running and management of the bid process, always ensuring a high level of excellence.
• Prepare professional proposals, highlighting the Company’s value proposition and provide first class customer service.
• To communicate directly internally and with distributors to ensure that quotations and proposals are completed in a timely manner.
• Develop professional relationships with colleagues and distributors.
• To report on a regular basis to the Internal Sales Manager, performance to agreed Sales metrics, KPIs and targets.
• To ensure that duties are carried out in accordance with all company policies, procedures, and processes.
• Liaising with the Distributor and the Company's internal departments (as necessary) to ensure the correct specification for the distributor's requirements.
• Maintaining orderly records of prices/costs/data used in preparation of quotations.
• Assisting with the preparation of Order Processing paperwork (as required) and attending handover meetings to ensure timely transfer of order information throughout the business.
• To contribute to the ongoing aim of improved product and service quality via our ISO 9001 accreditation.
• To ensure that all quotations are prepared utilising the computerised pricing data, controlled proposal documentation and authorised pricing policies in accordance with all company procedures and processes.
• To ensure that all quotations are in accordance with the defined policies relating to pricing, discounts, contractual conditions, and terms of trade.
• To carry out any other duties that may reasonably be requested giving due regard to your role.

Person Specification:
• Strong interpersonal, teamwork and communication skills.
• Good administrative skills and very high attention to detail.
• Proven project management skills with an ability to manage workloads efficiently and in a timely manner.
• Distributor relationship focused with a high degree of commercial awareness.
• The ability to demonstrate high levels of initiative and motivation and also work closely with other team members.
• The ability to work under pressure and to deadlines.
• Computer proficient skills including MS Office Outlook, Word, Excel, PowerPoint and Microsoft TEAMS.
• Proven work experience gained within an internal sales, bid co-ordinator or project management role.
• Excellent written and oral communication skills.
• An in-depth understanding of the sales administration process.
• A levels in English and Maths or equivalent work experience gained within a related sales role.
• The ability to maintain an upbeat and positive attitude always.
• A strong work ethic with the ability to mentor and influence the behaviour of others.

Closing date: 10th June 2022

If this is a role you are interested in, please apply online ensuring your CV is up to date.

Alternatively, please email your CV directly to

P + S

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As part of the terms and conditions, all vacancies are advertised by equal opportunities employers.