Recruitment Agency in Norfolk - P + S Personnel Services

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Administrator

Administrator

  • Location: Great Yarmouth
  • Salary: Negotiable
  • Working Hours: Part Time
  • Length of Employment: Perm
  • Reference: PS3700AW
  • Sector: Admin
  • Vacancy First Advertised: 04th Jul 2022

P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting an Administrator to join their team based in Great Yarmouth on a part time, permanent basis.

This role will be to support the Administrative function incorporating the HSEQ and Survey departments.

Key Responsibilities:

General Administration Support
• Ensuring that all clients, contractors and other visitors are met and greeted in a friendly and professional manner, and that they follow the signing in and out procedure
• Answering, screening, directing telephone calls and passing on messages
• Control and issue of pool cars and satnavs
• Handling incoming and outgoing post
• Ordering consumables, raising purchase orders, stationery, PPE, catering, and other office requirements
• Helping EHS with contracts and ID cards
• Supporting HR with coordinating anniversaries, leaving cards, gifts etc and related internal comms
Staff Travel Management
• Organising travel arrangements, including transport and hotel bookings for staff working offsite.
Vehicle Management
• Ongoing management of pool vehicles to ensure continual road worthiness including arranging regular maintenance checks, coordinating servicing and MOTs and ensuring all paper records are maintained.

Additional responsibilities:

Health, Safety, Environment and Quality
To provide administration support and assistance to the HSEQ & Project Manager:
• Carry out internal audits and weekly project spot checks to support HSEQ in maintaining ISO9001 and 27001 accreditations
• Weekly alarm and equipment checks
• Carrying out Surveyor PPE checks and updating records
• 6 monthly first aid kit checks
• Recording supplier and insurance information
• Support HSEQ to source/arrange building maintenance appointments (fire equipment, emergency lighting, boiler, air-conditioning and garden maintenance)
• Support annual supplier, COSHH and employee driving licence reviews

Survey Department Administrative Support
To provide administration support and assistance to the Survey Manager:
• Quotation follow up with client
• General Project Assistance
• Invoicing & Purchase Orders
• Project sign off
• Completed project follow up with client
• Document Control and archiving
• Ensuring timely calibration of survey equipment

Experience
• Microsoft Office Suite – particularly Outlook, Word, Excel

Personal Profile:
• Excellent communication skills, both written and verbal
• Competent, capable and experienced administrator
• Positive can-do attitude
• Practical problem solving

If this is a role you are interested in, please apply online ensuring your CV is up to date.

Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.

P + S

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