Recruitment Agency in Norfolk - P + S Personnel Services

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Sales & Marketing Secretary

Sales & Marketing Secretary

  • Location: Eye, Suffolk
  • Salary: Negotiable
  • Working Hours: Full Time
  • Length of Employment: Perm
  • Reference: PS2171SO
  • Sector: Sales
  • Vacancy First Advertised: 09th Apr 2018

P+S
Personnel are pleased to be working on behalf of our clients, who are currently
seeking a Sales and Marketing Secretary to join their team based in Eye,
Suffolk. The purpose of this role will be to provide administrative support
directly to the Sales & Marketing Director and the wider team.

Duties and Key Responsibilities:

·        
Providing
secretarial and admin support to the Sales, Marketing, QHSE and Engineering
departments, including preparation of formal letters, reports and minutes of
meetings in line with Company formats.

·        
Assisting
with the preparation and organisation of Client and Supplier visits including
drafting and issuing agendas, booking of accommodation and provision of
hospitality as needed.

·        
Day-to-day
organisation and booking of travel, accommodation and associated arrangements,
including preparation and issuing of itineraries.

·        
Assisting
with organisation of Exhibitions and preparation and despatch of associated
marketing materials.

·        
Assisting
with the production of Product Presentations, hand-out materials, Case Studies
and Reference Lists, ensuring they are kept up-to-date.

 

General Responsibilities:

·        
Production of PowerPoint presentations in line with
corporate identity.

·        
Maintaining departmental attendance and holiday records.

·        
Maintaining and controlling
the issue of marketing materials and equipment supplies.

·        
Liaising with suppliers
relating to the website, brochure design and promotional items, amongst others,
to progress requested work/tasks.

·        
Welcoming and signing in
pre-booked visitors in line with the company’s Visitor Policy.

·        
Dealing with incoming calls to
the main Reception Number.

·        
The opening and sorting of the
incoming post and preparation of the outgoing post ready for collection.

·        
To ensure that duties are
carried out in accordance with all Company policies, procedures and processes.

·        
To provide holiday cover for
other members of the team as required.

·        
To carry out any other duties
that may reasonably be requested giving due regard to your existing status.

Essential Skills & Personal Attributes:

·        
Excellent MS Office skills
with the ability to produce work to a high standard using Word, Excel and
PowerPoint.

·        
Good audio typing skills.

·        
Good administrative skills and
ability to work under pressure to deliver objectives and meet deadlines.

·        
Strong time management and
communication skills.

·        
Able to give and receive
feedback constructively.

·        
Responsible, organised and
pro-active with a good eye for detail.

·        
Excellent interpersonal skills
with the ability to adapt style as required.

General Requirements:

·        
The ability to maintain an upbeat and positive attitude at
all times.

·        
Customer focus – internal and
external.

·        
Excellent planning and
organisational skills.

·        
Initiative and drive.

·        
A strong work ethic with the
ability to deliver high standards of work on time.

If this is a position you are interested in, please
apply online ensuring your CV is up to date.

Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.

P + S

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